Starting Aug. 1, Zoom's Large Meetings and Webinars features will become available via request only.

Details Regarding This Shift
Historically, Zoom's Large Meetings and Webinars features have been readily available for Georgia Tech faculty and staff. Following changes in Zoom's license cost structure, the Office of Information Technology (OIT) conducted an assessment regarding usage of Large Meetings (which includes Zoom meetings with 300-500 attendees) and Webinars (which includes webinars with up to 1,000 attendees). After reviewing Zoom usage reports, OIT found that both of these offerings are not widely used by the majority of Georgia Tech employees. In fact, Fiscal Year 2024 numbers show that less than 100 employees held Zoom meetings with more than 300 attendees and approximately 200 employees scheduled Zoom Webinars hosted by Georgia Tech. 

With this in mind, a decision was made to limit availability to those who have actively leveraged the features over the last year and make additional access available upon request via a ServiceNow ticket. Please note that this change WILL NOT impact regular Zoom meeting features or Zoom users who have leveraged the Large Meetings and Webinars feature since July 1, 2023. Additionally, this shift will now allow TAs to request and leverage the features.

To request access to Zoom Large Meetings or Zoom Webinars, please visit https://gatech.service-now.com/technology?id=sc_cat_item&sys_id=4d3f74d4db981490fc9efe8d0f96197f.